| #Q001 | administrative | operational | mandatory | Source of water determination | drinking water | Toronto Water, Water Infrastructure Management, Watermain Asset Planning unit will determine the best source of water for the watermain replacement project and inform the designer of the point of connection(s) at the 30 per cent design phase. | | high |
| #Q002 | design | operational | mandatory | Tapping sleeve and valve design specification | drinking water | Once the source of water supply is determined, the designer will show a tapping sleeve and valve (TS&V) at the existing watermain on the contract drawings. | Once the source of water supply is determined | high |
| #Q003 | operational | health | mandatory | Backflow preventer installation | drinking water | Contractor to install a reduced pressure backflow preventer after the TS&V according to drawing T-1104.03-4 RP Connection Detail for Above Ground Installation During Disinfection . | | high |
| #Q004 | design | operational | mandatory | Physical separation by-pass specification | drinking water | For a 150 or 200 mm diameter watermain, indicate a 50 mm physical separation by-pass and for a 300 mm diameter or larger watermain indicate a 100 mm physical separation by-pass by way of a note on the contract drawings. | Dependent on watermain diameter | high |
| #Q005 | operational | operational | mandatory | Backflow preventer location responsibility | drinking water | Designer does not need to show location of backflow preventor as contractor will choose the most appropriate location as close as possible to the TS&V. | | high |
| #Q006 | design | operational | mandatory | Street line valve design specification | drinking water | On the proposed work side of the backflow preventor, the designer will show a new valve at street line. | | high |
| #Q007 | design | operational | guidance | Valve repositioning for long dewatered pipes | drinking water | If a long length of pipe is going to be dewatered when the backflow preventor is removed, the designer can position a valve closer to the backflow preventor and indicate on the contract drawings. | If overall length from TS&V to street line valve > 6.1 m resulting in long pipe dewatering | high |
| #Q008 | design | operational | mandatory | Anchor tee and valve positioning for side streets | drinking water | Designer shall position an anchor tee and valve and indicate on the contract drawings where the new side street watermains connect to the new main line watermain. | | high |
| #Q009 | design | operational | mandatory | Valve and watermain restraint specification | drinking water | New valves and watermain shall be restrained, extending from the main line watermain all the way to the projected street line. | | high |
| #Q010 | operational | operational | mandatory | Initial valve state and capping | drinking water | Valves shall be in the closed position with a temporary mechanical cap and blow off at the open end. | | high |
| #Q011 | design | operational | mandatory | Anchor tee and isolation valve for large water services | drinking water | Designer shall position an anchor tee and isolation valve on the contract drawings at the main line watermain for water services greater than 100 mm in diameter and greater. | Water services > 100 mm diameter | high |
| #Q012 | design | operational | mandatory | Secondary valve positioning for new water services | drinking water | Designer shall show each new water service and position a secondary valve as close as possible to the street line within the public road allowance. The location of the secondary valve shall take into account space requirements for connecting to the private water service at property line. | | high |
| #Q013 | design | operational | mandatory | Secondary valve positioning for missing private water services | drinking water | For situations where an entirely new water service connection is installed and a private water service still has not been installed, the secondary valve shall be installed at the property line. | Entirely new connection with no private water service yet installed | high |
| #Q014 | design | operational | mandatory | Anchor tee and isolation valve for fire hydrant leads | drinking water | Designer shall position an anchor tee and isolation valve on the contract drawings at the main line watermain for all fire hydrant leads. | | high |
| #Q015 | operational | treatment | mandatory | Watermain pressure testing and disinfection | drinking water | Contractor shall pressure test, flush, swab and chlorinate the new watermain, side street branch connections, and water services 100 mm and larger in diameter according to TS 7.30 Procedure for Disinfecting Watermains . | | high |
| #Q016 | operational | health | mandatory | Isolation during pressure testing and chlorination | drinking water | Pressure testing and chlorination of the mainline watermain, the side branch street connections up to side street valves, large diameter water services up to its secondary valve, and fire hydrant leads up to the fire hydrant isolation valve will be in isolation from the existing water distribution system. | | high |
| #Q017 | monitoring | health | mandatory | Post-disinfection sampling requirements | drinking water | Contractor shall take two water samples at blow-offs/sampling points, taken 16 hours apart. | | high |
| #Q018 | operational | operational | mandatory | Sampling point compliance operations | drinking water | Contractor removes the physical separation backflow preventor. Then install a filler piece or completion piece-must be less than 6.1m-to connect the segment of watermain between the TS&V and first downstream valve located on the newly constructed watermain. Contractor will then install 25 mm copper sampling pipe. | All Water Samples Pass At All Sampling Points | high |
| #Q019 | monitoring | health | mandatory | Filler piece bacteriological sampling | drinking water | A Toronto Water Certified Operator shall obtain one sample from the filler piece for bacteriological testing with the inspector present on site. | All Water Samples Pass At All Sampling Points | high |
| #Q020 | reporting | reporting | mandatory | Inspector notification to Contract Administrator | drinking water | Inspector to notify Contract Administrator. | Upon taking a sample from the filler piece | high |
| #Q021 | corrective_action | health | mandatory | Re-disinfection for failed samples | drinking water | Contractor to re-flush or re-disinfect the new watermain, side street connections, and water services 100 mm and larger in diameter according to TS 7.30.09.03 Re-disinfection . | Not All Water Samples Pass At All Sampling Points | high |
| #Q022 | administrative | reporting | guidance | E-mail distribution list request | drinking water | The Contract Administrator can send a request to the manager of Toronto Water Laboratory to be placed on the e-mail distribution list. | | high |
| #Q023 | reporting | reporting | mandatory | Laboratory notification of sample results | drinking water | Toronto Water lab shall notify the Contract Administrator with an e-mail message of the sample results and advise of the test results. | | high |
| #Q024 | reporting | reporting | mandatory | Passed results notification | drinking water | If the results are a pass, the Contract Administrator will then notify Contractor and Toronto Water, District Operations by e-mail message of the same results so the new watermain can be connected to the existing system. | If the results are a pass | high |
| #Q025 | reporting | operational | mandatory | Request to begin opening valves | drinking water | Contract Administrator will request Toronto Water, District Operations to begin opening valves after giving 48 hours notice. | Following a passed sample result | high |
| #Q026 | operational | operational | guidance | Reconnection of existing water services prerequisite | drinking water | After a minimum of two branch connections to side streets are connected, the Contractor can begin reconnecting all existing water services from the existing live watermain to the newly installed watermain. | After a minimum of two branch connections to side streets are connected | high |
| #Q027 | operational | operational | guidance | Reconnection of existing water services consultation | drinking water | Upon consultation with the Contract Administrator, the Contractor may commence reconnecting existing water services from the existing live watermain to the newly constructed watermain. | Upon consultation with the Contract Administrator | high |
| #Q028 | operational | operational | guidance | Disconnection and abandonment of existing water main | drinking water | Upon consultation with the Contract Administrator, the Contractor can then begin disconnecting and abandoning the existing water main in accordance with the contract specifications. | Upon consultation with the Contract Administrator | high |
| #Q029 | reporting | reporting | mandatory | Annual report submission | aquatic life | These regulations require aquaculture owners and operators to submit annual reports on their activities to the appropriate Regional Aquaculture Management Office no later than April 1 of the year following the year being reported on. | Annually, no later than April 1 of the year following the reporting year | high |
| #Q030 | reporting | reporting | mandatory | Notification of intent to deposit pest control products | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: their intent to deposit pest control products | Prior to deposit of pest control products | high |
| #Q031 | reporting | reporting | mandatory | Notification of morbidity events | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: any morbidity events they observe | Upon observation of morbidity events | high |
| #Q032 | reporting | reporting | mandatory | Notification of BOD threshold exceedances | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: any exceedances of biological oxygen demanding thresholds | Upon exceedance of biological oxygen demanding thresholds | high |
| #Q033 | reporting | reporting | mandatory | Notification of new or expanded site application | aquatic life | these regulations also require aquaculture owners and operators to notify DFO of: when they submit an application to a provincial or territorial authority for a new or expanded site | Upon submission of application for new or expanded site | high |
| #Q034 | monitoring | operational | mandatory | Environmental monitoring and sampling requirements | aquatic life | The regulations also impose specific environmental monitoring and sampling requirements on the industry. | Applicable to aquaculture operators | high |
| #Q035 | operational | operational | mandatory | Mitigation of detriments to fish and fish habitat | aquatic life | The AAR allow aquaculture operators to do so within specific restrictions to avoid, minimize and mitigate any potential detriments to fish and fish habitat. | When installing, operating, maintaining or removing an aquaculture facility, or undertaking measures to treat their fish for disease and parasites, as well as deposit organic matter. | high |
| #Q036 | reporting | reporting | mandatory | Mandatory BWRF submission | other | The purpose of this work instruction is to establish common understanding and achieving harmonization in the Canadian Ballast Water Reporting Form (BWRF) completion which must be submitted by the master of a vessel that is bound for a port, offshore terminal, or anchorage area in Canada to Transport Canada Marine Safety and Security (TCMSS) in accordance with the Ballast Water Regulations (The Regulations). | Vessel bound for a Canadian port, offshore terminal, or anchorage area | high |
| #Q037 | reporting | reporting | recommended | Full tank reporting recommendation | other | TCMSS requests that all vessels submit a BWRF, reporting all tanks regardless of their ballast or de-ballasting intentions, in order that the Transport Canada Marine Safety and Security (TCMSS) may provide timely advice to the vessel to ensure compliance with the Regulations should they be required to discharge or uptake ballast water later on in the voyage. | | high |
| #Q038 | reporting | operational | mandatory | Use of current BWRF version | other | To fully comply with all reporting requirements, vessel’s master must use the current version of the Canadian BWRF available at the time of the submission. | | high |
| #Q039 | administrative | reporting | mandatory | Active PDF format requirement | other | The BWRF shall be sent as an “Active” PDF using “save” or “ save as” file options to enable data entry software. | | high |
| #Q040 | prohibition | reporting | mandatory | Prohibition of scanned forms | other | Forms which have been “scanned” and then attached will NOT be accepted. | | high |
| #Q041 | prohibition | reporting | mandatory | Prohibition of Printed to PDF forms | other | Forms “Printed to PDF “will NOT be accepted. | | high |
| #Q042 | administrative | reporting | mandatory | Fillable fields requirement | other | Only data contained in “Fillable Fields” is accepted, “Non-Editable” forms cannot be accepted by TCMSS therefore the vessel will be required to re-submit as an “Active” PDF. | | high |
| #Q043 | reporting | reporting | mandatory | Completion of all fields | other | All fields shall be filled in, even if the values are zero or NA. | | high |
| #Q044 | reporting | operational | mandatory | Ballast tank history recording | other | The dates and sources of ALL ballast tanks are to be recorded whether empty, having residuals or ballasted. | | high |
| #Q045 | reporting | operational | mandatory | Submission of amended forms | other | Amended forms are to be submitted if there are any changes to the original ballast water reporting form. This could include changes in the “Arrival Date,” “Arrival Port” or planned ballast discharges. An amended form is to be submitted if the actual ballast discharged is different from the originally reported discharge. | When changes to arrival date, port, or discharge volume occur | high |
| #Q046 | administrative | operational | mandatory | Port field formatting | other | All “port” fields should contain only the name of the port and not the country. No abbreviations shall be used. | | high |
| #Q047 | administrative | operational | recommended | UNLOCODE standardization | other | If the port is entered, the proper UNLOCODE at the following link shall be used as a preferred approach for standardization and to avoid errors: UN/LOCODE Code List by Country and Territory. | If port UNLOCODE is available | high |
| #Q048 | reporting | reporting | mandatory | Ballast water management reasons | other | State the reason why no ballast water management was conducted: This applies to all tanks and cargo holds that have not been exchanged or treated using an IMO approved BWMS and are intended to be discharged into waters under Canadian jurisdiction or into an approved reception facility or another vessel. | Applies to unmanaged tanks intended for discharge in Canadian waters | high |
| #Q049 | reporting | reporting | mandatory | Amended form for discharge volume change | other | If the actual amount discharged is significantly different from the proposed ballast water discharge initially reported, then an amended form must be submitted. | If actual discharge differs from reported proposed discharge | high |
| #Q050 | reporting | operational | mandatory | BWMS operational status reporting | other | In the case where at least one tank/cargo hold has been managed using a BWMS, indicate if that system was fully operational as per manufacturer’s specifications, Type approval certificate and the approved BWMP, when in use according to its monitoring system (e.g., no alarms indicating insufficient treatment dosage). | If at least one tank/hold was managed using a BWMS | high |
| #Q051 | reporting | operational | mandatory | BWMP implementation reporting | other | Was the approved BWMP duly implemented? Indicate “Yes” or “No." | | high |
| #Q052 | reporting | reporting | mandatory | Ballast Water Record Book on board | other | Is there a document on board that meet the purpose of a Ballast Water Record Book (BWRB) in which all management procedures of ballast water on board are recorded? Indicate “Yes” or “No." | | high |
| #Q053 | reporting | operational | mandatory | Reporting mandatory tank management data | other | Record information for each ballast water tank/hold across the page listing the original source (s) of the ballast water under “BW Source before Management," all management events under “BW Management Practices," and all discharge events under “Proposed BW Discharge” separately. | | high |
| #Q054 | reporting | operational | mandatory | Depth and salinity reporting requirement | other | Enter the minimum depth in meters during the ballast water exchange or flushing. Indicate the salinity of the ballast water in the tanks after the exchange, saltwater flushing or treatment was completed, with units in parts per thousand (ppt). | If exchange (D-1 only or D-1+D-2) or saltwater flushing has been conducted | high |
| #Q055 | administrative | operational | recommended | Form selection guidance | other | Please use the shortest form which allows for the total number of tanks and holds recorded in the vessel’s ballast water management plan (BWMP). | | high |
| #Q056 | reporting | reporting | mandatory | Electronic submission requirement | other | Once the BWRF is completed by the Master, an electronic copy is to be forwarded to TCMSS in the manner described in the Ship Safety Bulletin #07/2022 - Instructions for submitting Canadian Ballast Water Reporting Form | Upon completion of the BWRF | high |
| #Q057 | administrative | operational | mandatory | Standard date format | other | All dates shall be entered in the format of yyyy-mm-dd (separating year, month and date by a “- “). | | high |
| #Q058 | administrative | operational | mandatory | Gross tonnage formatting | other | Enter the gross tonnage of the vessel as established under the International Convention on Tonnage Measurement of Ships, 1969 or any successor Convention. No decimals. | | high |
| #Q059 | administrative | operational | mandatory | Vessel flag naming requirement | other | Enter the full name of the State or territory whose flag the vessel is flying at the moment of the BWRF submission. No abbreviations will be accepted. | | high |
| #Q060 | administrative | operational | recommended | Volume unit specification | other | Volume to be recorded should be in cubic meters (m3) only. | | high |
| #Q061 | administrative | operational | mandatory | Coordinate formatting requirement | other | All position (latitude and longitude) shall be entered in the format: 00 00 N or 00 00 S; Longitude (examples: 000 00 W or 000 00 E). Latitude (examples: 56 32 N or 56 32 S); Longitude examples: 016 25 W or 159 42 E must be used. | | high |
| #Q062 | administrative | reporting | mandatory | Time of submission format | other | Enter the time that the report will be sent (UTC) using the 24-hour clock format. | | high |
| #Q063 | administrative | operational | mandatory | Vessel type classification | other | Enter specific vessel type as per the Certificate of Registry document using the drop-down menu with the following list. Write out any other vessel types not otherwise specified, by selecting other vessel than type: | | high |
| #Q064 | administrative | operational | mandatory | Province and State abbreviations | other | Select the name of the Canadian province, territory, or U.S. state (located in the Great Lakes) for the arrival port using the drop-down menu. Abbreviations to be used are as follows: British Columbia – BC; Illinois – IL; Indiana – IN; Michigan – MI; Minnesota – MN; New Brunswick – NB; New York – NY; Newfoundland – NL. Northwest Territories – NT; Nova Scotia – NS; Nunavut – NU; Ohio – OH; Ontario – ON; Pennsylvania – PA; Prince Edward Island – PE, Quebec –QC; Washington - WA Wisconsin – WI; Yukon – YT. | | high |
| #Q065 | reporting | operational | mandatory | Separate counting for tanks and holds | other | Enter the number of tanks and cargo holds with ballast water that will be discharged into waters under Canadian jurisdiction or into an approved reception facility or another vessel. Count all tanks and cargo holds separately (e.g. port and starboard tanks should be counted separately). Include all tanks and cargo holds designed to carry ballast water. | | high |
| #Q066 | administrative | reporting | mandatory | Last survey recording for missing entries | other | Should none of these has been performed ‐N/A‐ must be recorded under this item. | Applies to Last survey /Endorsement Date field when no survey performed | high |